Senior Marketing Coordinator

Project Management Advisors, Inc. (PMA) is a national real estate advisory firm providing consulting services as the owner's representative, including development management, project management, program management and investor representation. Recognized among the commercial real estate industry's top professional services firms, including being named to Engineering News-Record top CM firms for the past four years in a row, we partner with our clients as their unbiased advocate to provide leadership and strategic guidance for increasingly sophisticated real estate needs and challenges, minimizing risk while maximizing outcomes.

Our Work and Culture

We know that where you work matters. The people on your team. The culture of the environment. The client and project opportunities.The potential for learning, growth, and evolution. These all impact the quality of your work and the quality of your life. We get it.

Fit is critical for you and for us. That’s why we’re curious to learn about you and to help you discern if a career with PMA is a good fit for you, your values, and your goals.

Team Overview 

PMA’s marketing team builds lasting, authentic relationships with current and future clients. The dynamic and growing team’s vision is to be a quantitative driver of PMA revenue and manages all aspects of the marketing mix, including branding, business development strategy and enablement, media relations, content marketing, and product marketing.

Job Summary 

We are seeking a highly motivated Senior Marketing Coordinator to support the team’s multi-faceted business development (BD) enablement and sector marketing activities and initiatives. Within the BD enablement vertical, this role will support and execute the creation of high-impact materials and projects to effectively pursue and close new business opportunities. Within the sector marketing vertical, this role will assist a Marketing Director with the execution of compelling campaigns to position PMA as full-lifecycle real estate experts in healthcare, residential, hospitality, and life sciences sectors. The role will also assist with brand marketing and team operations initiatives as bandwidth allows.

The right candidate will recognize the significance of showcasing results, utilizing agile processes and tools to enhance speed and efficiency, fostering collaboration across different departments, prioritizing the client’s point of view, and embracing an experimental and learning-oriented approach. This role requires four days in the Chicago office, with one optional work from home day each week.

Your Responsibility 

• Business Development Enablement Support
  • Assist with the execution of proposal responses, including working with the pursuit team on responsibilities and timelines, drafting proposals, gathering information, and assembling and formatting proposal with minimal oversight.
  • Collaborate with internal pursuit teams on interview efforts including presentation and materials creation, team coordination, and participating in team preparation sessions.
  • Update and produce credential materials including project sheets, resumes, and qualification packages.
  • Contribute to the development of copy, marketing materials, and website initiatives that effectively support business development initiatives.
• Sector Marketing Support
  • Support the creation of thematic content campaigns by designing social media images in Canva, writing promotional assets, creating thought leadership pieces by aggregating articles and collaborating with an external designer, and actively participating in sector-related team meetings.
  • Publish sector-related materials, news, and articles on the PMA website.
  • Gather and analyze key performance data from marketing campaigns, providing regular reports on metrics to support decision-making and optimize future efforts.
  • Lead event coordination and execution for both industry events as well as PMA-hosted sector events. 
• Miscellaneous
  • Have strategic and execution ownership of PMA’s Linkedin efforts, including writing posts and creating images to promote brand media coverage, sector campaigns, and employer brand initiatives.
  • Conduct industry, market, and prospective client research

Your Values and Skills

• 3+ years of full-time experience in marketing or communications.
• Bachelor's degree in marketing, communications, business, or a related field.
• Digital marketing expertise, such as website optimization, social media strategy, and content marketing.
• Demonstrated experience coordinating and managing proposal efforts.
• Strong organizational, planning and project management skills and the ability to coordinate activities for various team members with fast-paced deadlines.
• Great writing, editing, and communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with Adobe InDesign, Canva, and a creative eye for design.
• Ability to work independently and as part of a team in a fast-paced environment.
• Resourceful, with a “can-do” and team-oriented attitude.
• Excellent attention to detail.
• Flexibility to remain nimble while contributing to a growing and experimenting marketing team.
• Ability to grasp overarching marketing strategy.

Qualification Preference

• Experience within the AEC industry.
• Experience with CRM, knowledge management portals, and online collaboration tools.
• Experience with Adobe Photoshop and Adobe Illustrator.
• Understanding of events/conference elements and ideas for how to activate event presence.

The salary range for this position is $70,000-$85,000 annually; the base pay offered may vary depending on location, experience, skills, relevant education, and training.

PMA is comprised of over 150 project professionals experienced and licensed in nearly every aspect of the real estate industry with multi-disciplined backgrounds that are heavily rooted in the built environment, including architecture, development, asset management, brokerage, construction, engineering, finance, and urban planning.  Our local market knowledge and ability to leverage broad and diverse experience across a national portfolio of projects is unmatched in the industry, including assignments in civic, cultural, education, healthcare, hospitality, industrial, life sciences, multi-family residential, office and retail.  

PMA is headquartered in Chicago, with offices in Austin, Los Angeles, New York, Orlando, San Diego and San Francisco, delivering expertise to a broad range of clients from developers to institutional investors based on 30 years of practical experience, allowing our teams to consistently anticipate issues, understand potential impacts and provide proactive solutions.

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