Senior Medical Editorial Coordinator

Reports to Principal Editorial Coordinator/Editorial Manager

Job Summary

Providing proactive, effective database management, administrative support, and editorial assistance across a range of client deliverables and accounts.

Essential Duties & Responsibilities

• Providing day-to-day support on all types of editorial projects
• Providing accurate and timely database management and support for account teams and clients (Datavision, iEnvision, Veeva, FUSE)
• Ensuring quality control is paramount across all materials produced by OPEN Health
• Collaborating with appropriate members of the OPEN Health team (medical & scientific, client and creative services) on a wide range of projects
• Championing editorial processes and acting as a source of information on these processes for colleagues, such as booking and briefing of work, and estimated timelines/budgets for all job types
• Contributing to the development and maintenance of internal editorial processes and database management guidelines
• Identifying and implementing ideas, concepts, or suggestions to provide added value to the team and across accounts, participating in discussions and providing solutions
• Coaching/mentoring junior team members on editorial excellence and all aspects of editorial coordination, including reviewing work
• Identifying unmet training needs and developing and delivering training to the wider editorial and writing teams
• Learning tasks outside of job role that can help collaboration with Editors, such as splitting files for submission and page proofs
• Maintaining an understanding of the various client brands and therapy areas
• Keeping abreast of all relevant industry guidelines
• Participating in internal status meetings, and external meetings where required
• Flagging potential time or budget issues and out of scope work as required to line manager or resource coordinator
• Covering team leadership and resource management for Principal Editorial Coordinator during periods of team absences
• Providing effective line management, supporting the personal development of assigned line reports, and ensuring appropriate objectives are in place and reviewed at appropriate intervals
• Where appropriate, assisting in the recruitment process, including screening offsite tests, attending interviews and liaising with Principal/Editorial Manager
• Submitting accurate and timely timesheets and expense records, and monitoring line reports' timesheets

Experience, Skills, and Qualifications

• Motivation, passion and dedication
• Educated to degree level in Sciences or English Language (post-graduate qualifications desirable)
• Impeccable attention to detail
• Excellent written and verbal communication skills
• Strong interpersonal skills with the confidence to liaise and build relationships with multiple stakeholders
• Excellent time management and organizational skills, with a proven ability to multitask, prioritize workload and meet deadlines in a fast-paced and dynamic environment
• Strong project management and organizational skills with a proven ability to effectively manage multiple tasks and changing deadlines. Ability to manage junior colleagues’ workload
• Very confident in MS365, including PowerPoint, Word, and Outlook; able to train junior team members on this software
• Excellent database competency (eg Datavision, iEnvision, Veeva)
• Very good understanding of the purpose/aims of healthcare marketing/communications
• Significant experience in a similar role
• Demonstrated aptitude for line management

Travel Requirements

• As required by business needs 

About OPEN Health

OPEN Health unites deep scientific knowledge with wide-ranging specialist expertise to unlock possibilities that improve health outcomes and patient wellbeing. Working in partnership with our clients, we embrace our different perspectives and strengths to deliver fresh thinking and solutions that make a difference.

OPEN Health is a flexible global organization that solves complex healthcare challenges across HEOR and market access, medical communications and creative omnichannel campaigns.

What we offer:

As a global organization, OPEN Health is committed to supporting our employees and their families through a comprehensive benefits program:

• Competitive pay, generous paid vacation and holidays, and health insurance programs across all our locations
• Ongoing training and development opportunities which foster and shape your individual career path
• An active and growing commitment to bettering the communities our employees call home through our Corporate Social Responsibility program
• The opportunity to thrive in a global, collaborative environment while working every day to improve health outcomes and patient wellbeing
• Diverse, inclusive culture that encourages you to bring your whole self to work

If we sound like the sort of business environment in which you would thrive, then we would love to hear from you.

OPEN Health does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.