Who We Are:
IMG is a global leader in sports, fashion, events and media. The company manages some of the world’s greatest athletes and fashion icons; owns and operates hundreds of live events annually; and is a leading independent producer and distributor of sports and entertainment media. IMG also specializes in licensing, sports training and league development. IMG is a subsidiary of Endeavor, a global sports and entertainment company.
Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.
Event & Marketing Coordinator, Golf
To assist in the marketing, logistical and administrative delivery of the portfolio of Golf Events across the Golf Department.
Key Responsibilities and Accountabilities
Operations:
- Provide timely and efficient operational assistance on various events and projects, focusing on but not limited to Hospitality and VIP guest programmes, catering, special events and functions, accommodation, transport, accreditation, gifting, clothing and Pro-Am coordination.
- Draft briefing documents and provide timely reporting and minute-taking, following up with team members as required
- Working with suppliers and contractors to draw up specs and scopes of work
- Initiating and processing supplier contracts and invoices
- Collating required health and safety documentation prior to the events
- Act as a strong IMG representative onsite at events
- Provide onsite event operational logistic support at golf tournaments.
- Provide practical support for the day-to-day business
- Any other duties that are within the scope of the role as required
Marketing:
- Assist the Senior Marketing Manager as directed on the marketing campaigns for golf events including the Women’s Scottish Open, The Solheim Cup and the Saudi International
- Support the digital marketing activities including social media monitoring, customer enquiries, emails and assisting with content creation and ideas
- Assist with the ticketing set-up for all ticket agencies on assigned events
- Creation, execution and analysis of post-event marketing surveys
- Production of weekly, monthly, quarterly & annual marketing reports
- Coordination of meeting minutes, agendas and planning documents to ensure smooth campaign delivery.
Unusual Challenges or Circumstances e.g. shift(s)/ unsocial hours/ travel etc
- Regular weekend work where you will be required to travel to events in line with the Golf portfolio, including but not limited to ISPS Handa Women’s Scottish Open, AIG Women’s Open, Alfred Dunhill Links Championship, PIF Saudi International, The Solheim Cup and International Series events.
- Outside of event travel, there may be a requirement to travel for meetings and provide additional support as part of the role
- There will be some unsociable hours involved in line with the nature of golf events, early tee times and evening functions
Key Results Areas
- Demonstrate careful time management to meet deadlines
- Understand and be able to prioritise
- Demonstrate knowledge of the workings of a golf event
- Demonstrate professionalism both in work and appearance
- Demonstrate the ability to be accountable for the quality of outputs
- Demonstrate a continuous improvement approach
- Demonstrate positive individual and team behaviours
- Fully aware of cost impacts by having a focus on cost control within the event budgets
IMG Background
IMG, the pioneer in golf, was founded by Mark McCormack in 1960 following a gentleman’s agreement handshake between Mark and Arnold Palmer.This was the start of athlete representation as we know it today.Over the years IMG has extended into numerous sports but its roots are firmly set within Golf and we are proud to have staged over 800 events since 1960.
IMG Golf can help drive business’, brands and shape the game of golf through being embedded in all aspects from Academies through golf course design and management to licensing and Tours. We help to grow the game through developing grass route programmes, leveraging our relationships with players and brands to access and influence new participants and fans to the world of Golf. Creating extraordinary experiences through strategic brand activations, world-class hospitality and corporate golf days, IMG now sits within the Endeavor umbrella, the world’s leading entertainment and media agency.
Your Career at IMG
IMG is highly invested in the career development of its employees. If successful in your role, it should provide you with a steppingstone to the next stage and beyond. Examples of roles that people previously advanced to from the role of Coordinator are Manager, Senior Manager, Director and so on. It is important to note that while most people look at the position of their line manager as the next step, there is significant opportunity for cross-promotion across the many different divisions of the company. This is possible because of the vast scope of our company and is internally supported and encouraged if appropriate.
As a valued employee you will have access to development tools including the Events Leadership Academy and the Events Mentoring scheme to support your career and personal development with IMG.
PERSON SPECIFICATION
Knowledge and Experience
- Experienced user of MS Office Software
- An understanding of the Golf Industry is preferred but not essential
- Experience working in the events environment
- Experience in delivering marketing campaigns and social media output
- Demonstrable time management and prioritisation skills
- Ability to work effectively as part of a team
- Demonstrate attention to detail and output focus
Skills & Abilities (Personal and Professional)
- Ability to respect the confidentiality of relevant information and documentation
- Strong organisational skills
- Ability to prioritise and manage conflicting tasks
- Ability to multitask, be proactive and show initiative in a fast-paced environment
- Strong verbal and written communication skills in a clear and concise manner
- Working knowledge of Word, Excel, Outlook and PowerPoint
- Ability to build long-lasting working relationships with internal and external stakeholders
- Ability to self-direct and motivate, working at times with minimal supervision
- A strong team player who is flexible and dependent on business demand
- Excellent time management skills, ability to work calmly under pressure whilst meeting deadlines
- Flexible and willing and able to work nonstandard work hours, and weekends as required
Qualifications and Training
- Educated to degree level or equivalent is preferred
- UK Driving License
- First Aid training desirable
- ISOH certification desirable
Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.
Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.